How to create Zoom account and setup meeting

Last Updated on 2023-11-17 by Admin

In today’s fast-paced digital world, virtual meetings have become an essential part of our professional and personal lives. Zoom, a leading video conferencing platform, has gained immense popularity due to its user-friendly interface and extensive range of features.

With the ability to connect people from different parts of the world seamlessly, Zoom has revolutionized the way we conduct meetings remotely.

One of the significant benefits of using Zoom for virtual meetings is its versatility.

Whether you are hosting a team meeting, conducting interviews, or organizing webinars, Zoom provides a comprehensive solution that caters to various needs.

However, Zoom offers high-quality video and audio capabilities that ensure clear communication and engagement during discussions.

By using Zoom is its accessibility across multiple devices.Whether you prefer to join a meeting from your computer, smartphone, or tablet, Zoom allows participants to connect effortlessly from any location with an internet connection.


How to Create A Zoom Account


To get started with Zoom and set up your meetings, you first need to create a Zoom account. Follow these steps to successfully create your account:

1. Visit the Zoom website at www.zoom.us and click on the “Sign Up, It’s Free” button located at the top-right corner of the page or download the Zoom app

2. Choose whether you want to sign up using your work email or personal email address. Selecting either option will lead you to the respective sign-up process.

3. Fill in the required fields with accurate information, including your first name, last name, and email address.

4. Verify your email by clicking on the confirmation link sent by Zoom to activate your account.

5. Create a strong password for your account that includes a combination of letters, numbers, and special characters.

6. Once completed, click on “Sign Up” to finalize creating your Zoom account.

How to Set Up And Hosting Your First Zoom Meeting


Once you have successfully created your Zoom account, it’s time to set up and host your first meeting. Follow these steps to ensure a smooth and successful experience:

1. Launch the Zoom application or log in through the web portal using your credentials.

2. Click on the “New Meeting” button located on the home screen or navigation menu to start a new meeting instantly.

3. Configure your meeting settings by selecting options such as audio, video, and screen sharing preferences according to your needs.

4. Customize advanced settings like recording permissions, participant controls, and security features for better control over your meeting.

5. Invite participants by sending them a unique meeting link via email or instant messaging apps like Slack or Microsoft Teams.

6. Start the meeting by clicking on the “Start” button and wait for participants to join using their unique link or meeting ID.


Zoom via  desktop:

Click the “Copy Invitation” button on the screen, a message with your Zoom meeting’s URL, ID, and phone dial-in information will be copied to your clipboard that you can drop in an email or a text message.

Zoom via Mobile app

Click “Send Invitation” button, you’ll be presented with three options: “Send Message,” which will let you text your meeting URL to someone; “Send Email,” which will open up an email with your meeting’s information; or “Copy to Clipboard,” which will copy your Zoom meeting’s URL and meeting ID to your phone’s clipboard.

When you’ve invited the people you want, you’ll need to wait in your virtual room for participants to join. If you need to close the meeting for some reason and make a new one, be sure to choose the End Meeting button at the bottom right corner of the window before starting a new one.

5 Different Ways to Join or Host a Meeting

1. Click ‘Join’ a meeting and enter the Meeting ID provided by the Meeting Host.

2. If you have been invited to a meeting via email, use the link in the email.

3. Click ‘Start with Video’ or ‘Start without Video’ will begin an instant/adhoc meeting, hosted by yourself.

4. From an instant/adhoc meeting you can ‘Invite’ attendees to join.

Via the Home Screen ‘Contacts’, locate the required attendee, click on them and select ‘Meet’. The attendee must have an Otago Zoom account to be visible in the Contacts list and be signed in to receive the invite.

5. Via the Home Screen ‘Meetings’ click ‘Start’ below any scheduled meetings that you have previously made.